District Planning & Implementation Process

Objectives and draft agenda for the district implementation planning meeting with Once.

The Once program team will meet with district stakeholders to discuss best practices for successful program implementation.

The objectives of the district implementation planning meeting are to:

  1. Understand the district’s vision and expectations with regard to Once implementation
  2. Plan for the logistics of launching the program
  3. Prepare and plan for program implementation and support

Draft Agenda for District Implementation Planning Meeting

District Vision & Expectations Regarding Once Implementation

District Goals — How does Once align with the district’s goals?

  • Once program data
  • District data points

Factors to Consider (by District or School Leader):

  • Participating schools: All elementary schools or a smaller subgroup of elementary schools?
  • Participating students: All students or a smaller subgroup of students?
  • Selection process: universal screener or other assessment?
  • Process and criteria for addition or removal of students from program during the year
  • Participating grade levels: Pre-K, K, other?
  • School point person: Role definition and responsibilities; possible candidates
  • Once instructors: Role definition and responsibilities; possible candidates; impact on current responsibilities when taking on the role
  • Master schedule: Expectations for scheduling within the school schedule; timing (impact on student day); location for Once instruction
  • Resource allocation: Tech tools for instructors; district and school access to Once data portal

Communication procedures:

  • Who communicates? (District point person, school point person)
  • What should be communicated? (Highlights and concerns)
  • How to communicate?

Planning Logistics for Launch

District: Choose Launch and Training Dates

  • Training should be scheduled as close to the launch date as possible.
  • The number of students must be assigned to each instructor by the start of training.
  • Ideally, specific students who are going to participate will be identified by the start of training.

Principal: Kick-Off / Roll-Out Process

  • Presentation to invited principals of schools in the district
  • District involvement in session
  • Inclusion of voices of early adopters (point person, principal)
  • Introduction to Once
  • Information for principals as to what to expect for implementation logistics and support
  • One-on-one principal/point person planning sessions
  • School-specific planning meetings to prep prior to training

Classroom Teachers: Kick-Off / Roll-Out Communication Process

  • Virtual or in-person
  • Modified version of Part One Onboarding session

Part One Onboarding

  • Date
  • Location
  • District contact who will be present and speak to district vision/expectations
  • District contact who will assist with logistics (Wi-Fi access, room setup, receipt of instructor materials)
  • Attendees: Instructors and identified district staff (Principal, POC, etc.)
  • District expectations for Once staff to follow for safety and security

Part Two Onboarding

  • Dates
  • Locations
  • Attendee expectations

Post-Launch Implementation Support

Schedule dates for quarterly data review for the district. Schedule dates for monthly/quarterly follow-up in-person and virtual support for schools:

  • Principals / Point Person
  • Instructors
  • New instructor training
  • In-person training for previously trained instructors needing support

Monthly / Quarterly Implementation Progress & Support Meetings

The Once team will meet regularly with district leaders, including the district point person, to review progress with the implementation plan, assess current data in terms of meeting implementation goals, troubleshoot obstacles to providing consistent Once instruction, and make any necessary changes to the implementation.

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